Checklist
The complete event planning checklist.
Every task, in order, for every stage of your event. From 8 weeks out to post-event wrap-up.
8 Weeks Out
- Define event objectives and success metrics
- Set the event date and confirm venue availability
- Confirm budget and obtain stakeholder sign-off
- Brief your event team and assign roles
- Select your event management platform
6 Weeks Out
- Confirm the venue and sign the contract
- Design and publish your registration form
- Send the first wave of invitations
- Brief sponsors and exhibitors on their deliverables
4 Weeks Out
- Close early-bird registration and review numbers
- Confirm catering and AV suppliers
- Design event branding (signage, banners)
- Finalise speaker lineup and agenda
2 Weeks Out
- Send second wave of invitations to non-responders
- Prepare check-in desk devices and test QR scanning
- Confirm badge design and arrange printing
- Brief your check-in team
1 Week Out
- Send final guest count to venue and catering
- Test the check-in system with sample data
- Prepare the run-of-show document
- Confirm cashless bar configuration
Day Before
- Set up check-in desks and test QR scanning
- Brief all on-site staff
- Confirm all deliveries (badges, lanyards, signage)
Event Day
- Open CentreEvents check-in dashboard
- Start live attendance monitoring
- Monitor bar tab activity in real time
- Share live updates with your client
Post-Event
- Export the attendance report
- Reconcile bar tab revenue
- Generate and share the post-event report
- Collect team and client feedback